Unevidenced
The receipt was in a jacket pocket
Claims arrive weeks later with paper that may or may not exist, so finance is auditing memory.
Expense Management
Tell Them It Is Over the Limit Before They Submit It
Receipts photographed where the money was spent, category limits checked as the claim is written, manager and finance each answering their own question, and a status the claimant can see.
- Receipt at the moment
- Limits checked live
- Status visible
Evidence, not memory
The receipt is photographed at the till, not found later.
Policy before rejection
The breach is shown while the claim is being written.
Two different checks
The manager judges the spend, finance verifies it.
Status without asking
The claimant can see which desk it is on.
Rejection is the most expensive way to explain a policy.
Three gaps account for most of the friction in an expense process, and none of them is an honesty problem.
Unchecked
Policy is enforced by rejection
Limits are discovered when a claim comes back, which wastes the claimant's time and the approver's.
Unpaid
The claim is somewhere between two people
Nobody can say whether it is with the manager or finance, so employees chase and finance apologises.
Neome closes all three by capturing the receipt at the till, checking the limit at submission, and showing the claimant the stage.
Claims
Raised where the money was spent
A claim is linked to the employee, classified by category and carries the receipt as an attachment captured on a phone at the time. A photograph taken at the restaurant is a better record than a paper slip found three weeks later, and it removes the argument about whether it existed.
- Employee-linked claims
- Receipt attached
- Category classification
Policy
The limit is checked while it is being claimed
Categories carry configurable limits, and a claim above one is flagged at submission rather than at rejection. The claimant sees the breach as they submit, so they can correct it, explain it or expect the extra approval, instead of finding out a week later that the answer was no.
- Configurable limits
- Validated at submission
- Breach shown to the claimant
Approval
Manager first, finance second, both recorded
Claims route to the line manager for the judgement about whether the spend was reasonable, and then to finance for verification before payment. Two steps because they are two different questions, and a claim crossing a limit picks up the extra approval automatically.
- Manager-level routing
- Finance verification
- Extra approval over a limit
Visibility
The claimant can see where it is
Status is visible to the person who raised it at every stage, which removes most of the chasing that expense processes generate. The full approval trail stays on the claim, so an audit question about who authorised a payment is a retrieval rather than an investigation.
- Status visible to the claimant
- Full approval trail
- Audit as retrieval
Reporting
See the spend by category, before the year closes
Set a date range and every figure below it is bounded by those dates.
Spend by category
Where is the money going?
Claims grouped by category across the period, which is what makes an unexpected line obvious while there is still a year left to do something about it.
Monthly trend
Is it climbing?
Claim value month by month, so a rise shows up as it happens rather than in the summary that arrives after the year has closed.
Approved against rejected
Is the policy doing anything?
The split between approved and rejected claims by category, which shows whether a limit is shaping behaviour or just creating rework.
All the features, done right
Expense claims
Linked to the employee who spent.
Receipt capture
Photographed at the time.
Categories
Travel, meals, accommodation, yours.
Category limits
Configurable per category.
Limit validation
Checked at submission.
Manager approval
Routed by reporting line.
Finance verification
A second, different check.
Multi-level routing
Extra approval over a limit.
Status visibility
The claimant can see the stage.
Approval trail
Who authorised, and when.
Spend reporting
By category and over time.
Mobile apps
Claim from where you spent.
Before you move claims across
The questions finance and HR teams ask before the first claim is raised in Neome.
What it costs
One price, and Expense Management is already in it
₹299/ user / month$9.99/ user / month
There is no separate charge for this module. The same per-user price covers Expense Management and the other 25+ modules, so adding a second or third one costs nothing extra.
- 15-day free trial
- No credit card to start
- Billed monthly · Minimum 5 users
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